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Introducing the Digital Wrap: Deliver More Service Calls to Get More Service Leads!

Want More Service Call Leads?  Deliver More Service Calls!

There is an old saying in sales “Activity yields Activity”.  The more outbound calls you make, the more inbound calls you receive.  The more conversations you have, the more clients you will gain through the insights those conversations yield. The same holds true for service calls.  If you can get the service call flywheel spinning, then it will continue to spin under its own momentum, and speeding it up gets easier the faster it is moving.  This trick only works, however, if you really understand the concept of perpetual service and embrace technology that automates your ”service call” marketing engine.

Why do you “wrap” your trucks in your logo, brand promise, and phone number?  So when it is parked at the jobsite,  others can see that their neighbor (residential or commercial) trusts your company.  The “wrap” doesn’t do much good when your truck remains idle in your parking lot. The same can be true for your service activities.  These activities can become your “digital wrap” when you capture them electronically and forward them to your customer via the Internet.  If your customer service management application knows where you are and what you are doing, then both your customers and others in the “digital neighborhood” should be able to easily see and share that information.  An email in their inbox is easily searchable, and your client can forward this to their friends and family as evidence of your good work.  This doesn’t happen when your customer service approach is limited to accounting information on a multi-part paper ticket that likely gets trashed by the customer.

Another way that service generates leads is the opportunity for discovery that occurs at the customer site.  If it is easy to share that discovery with others in your company and also back with the customer in the form of photos, audio memos, online quotes, and service reviews, then you have created potential service call leads for the future.   Now the online customer can see and reflect on what you’ve found when it is convenient for them.  During the initial service call, when you are trying to get them back to work by fixing their equipment, the timing is typically not right to review and discuss other service opportunities.  However, if you create a digital catalog of those opportunities for sharing, your initial service will almost certainly yield future services.  Future service calls will not happen if you expect the tech to remember it and write it down for the office to type it into some note field in an antiquated PC application and “maybe” have that delivered to the client.  That new revenue opportunity is lost forever.

Marketing for service contractors is increasingly moving from the physical space to the digital space.  Your truck “wrap”, your local radio commercials, and your billboards need to be augmented by digital calling cards that gain impressions because they are so easy to move around in the online “neighborhood”.  If these digital impressions require “extra activity” above and apart from your typical customer service routine, it will never get done.  If it is built in to the way you execute customer service, it will add speed to the service call flywheel.  If you want more service call leads, then deliver more service calls after you embrace perpetual service and get aboard the ServiceTrade bandwagon.

Customer Service is NOT an Accounting Function!!

The history of software applications for service contractors is dominated by accounting applications.  Controlling the business was the first priority for computer deployment. I believe the next wave will be about collaborating with the customer via the Internet to deliver amazing customer service. The accounting application – the control point for your business – is the wrong starting point for customer collaboration. Someone on the Internet wants your customers.   Your ability to do better inventory management, job costing, or payroll calculations will not matter one bit when that Internet enabled competitor steals your customer away with a better customer service experience.

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Is your customer service department up-to-date??

Customer collaboration is about a free flowing exchange of stories and ideas between your business and your customer. The Internet is going to be the conduit, and the content will be pictures, videos, audio and free form notes inside an attractive user interface that conveys the value of the services you provide.

          Examples of KEY communications between your clients and your business –

1.   When it was broken, it looked  like this.  Now it is fixed!   Here’s a picture!

2.   Can I show you an improvement that will lower your power bill?  

3.   Our technician will be arriving at your location in 25 minutes!!

4.   Please review your quote online and click  -Approve- if it looks good to you.  

5.   Your “after service” report is online – contact us again if you need anything.

This is not accounting data. It does not fit nicely into a ledger. It is not revenue, nor COGS, nor inventory, nor AP, nor AR. Why would you expect your accounting application to be the core application by which you collaborate with customers via the Internet?

Let me ask these questions in a different way. Do you host your website on the server that runs your accounting application? Is your accounting firm the professional group that dictates the design and content of your website? If you expect your accounting application to lead the charge in customer service, shouldn’t this same function be driving your website presence? Of course not. Use this same logic when you are figuring out how you are going to expand your customer service capability from the customer’s driveway or parking lot, to the boundaries of the Internet. In your search for a software service partner to maximize your customer service experience, look for partners that think about what your customers want, NOT how to control the financial operation of your company.

Accounting is about control:  limit the interfaces and the access so the data can be pristine, structured, and managed without any possibility of error or fraud. It is a VITAL aspect of your business  Customer service is an equally vital part of your business but customer service is about collaboration,  not control.  It is a free flowing exchange of unstructured data between a group of loosely coupled participants. Think about these differences when you begin to build your software foundation for delivering amazing customer service via the Internet.

And be sure that you pick a software partner that understands EXACTLY how to help you deliver this experience.