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Password Headaches? Some Simple Advice to Ease the Pain

Cloud applications are like banks: Your money is much safer under lock and key at the bank than it is under your mattress because anyone can “hack your house.”   Bank security is as good as it gets, but like a bank, your data is only as secure as the keys to the vault; your password(s).  You will have security problems if you use one password for everything or you keep your passwords on sticky notes, notepads, or spreadsheets.

Old school password security

For maximum security, you should have a unique password for every application and you should update them on a regular bases.

Keeping up with numerous usernames and passwords can be a very frustrating task considering the number of online tools you use.  Like me, you may have a list of 20-30 username/password combinations that you use regularly.   Fortunately, there are products that solve this problem for your PC, Mac, and mobile devices:

LastPass
1Password

Both of these products operate in much the same way.  They create a secure, encrypted “vault” that secures all your credentials behind a single password.  Whenever you are prompted to login at a website, simply enter your “master” password and these applications will enter your credentials automatically.  Whenever you create credentials or change passwords for a website, these products automatically store the data in your “vault.”

You only need to remember one password, that’s it.  Your data is secure in the cloud, and your credentials are safe in your vault.

Icons made by Freepik from www.flaticon.com is licensed by CC BY 3.0

Nearby Now & ServiceTrade Can Improve Your Local Search Results

Consumers no longer turn to the yellow pages, newspaper ads, or direct mail to find the best service contractors. Instead, they turn to Google to answer the question “Who should I call?”  To address this change ServiceTrade is happy to announce an integration with Nearby Now, a tool that helps the best service contractors showcase their great reputation online and improve local search results.

 The Results

Need some proof that your company can dominate Search Engine Optimization (SEO)? Try searching for an electrician in Atlanta or any surrounding city. For example, check out the results for these searches:

Atlanta electrician – https://www.google.com/#q=atlanta+electrician
Marietta electrician – https://www.google.com/#q=marietta+electrician
Sandy Springs electrician – https://www.google.com/#q=sandy+springs+electrician

Did you notice that TE Certified Electricians is at the top of the list for every search in the area? Amazing customer service and a Nearby Now-powered marketing strategy led by a digital marketing firm FOR service contractors, LeadsNearby, drive these revenue-generating results.

 How Nearby Now Works

Nearby Now enables field technicians to check-in to each job throughout the day.  Each check-in updates the Nearby Now check-in feed and network map embedded on their company website. Before the tech leaves the job, he or she can request a review of their service from the customer.  Combined, the check-in data and customer reviews generate fresh, powerful content for the service contractor’s website that drive great search results and volumes of inbound inquiries.

 ServiceTrade Simplifies the Process

The integration of Nearby Now with ServiceTrade simplifies everything about driving these outstanding results.  Service contractors using ServiceTrade check-in to jobs with the mobile application as part of a process that enables amazing customer service.  Instead of burdening the technician with extra applications and processes, the Nearby Now functionality is driven automatically out of ServiceTrade.

ServiceTrade enables smart service contractors to provide amazing customer service and the Nearby Now integration helps them broadcast their great reputation to the markets they serve.  Give us a call at (919) 246-9901 to learn more.

 

Cloud Computing & Service Contractors – A Perfect Match

Service contractors need the cloud, but over and over again we see companies that are confused or unsure about how moving to the cloud will affect the operations of their business. Change is scary.  As human beings, we are wired to avoid change, especially when it concerns a switch from what we are use to.

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Cloud Computing

At a recent HVAC convention, our VP of sales witnessed two different speakers advocating the benefits of cloud computing for service contractors. Obviously, we are always pleased to have others singing the same tune. Here are a few excerpts of what was said:

The Cloud is Secure –  One attendee described how all company data on their PC server was held hostage with Ransomware that cost more than $10,000 to remove.  Huge organizations like Amazon, Google, and the US Government store billions of documents in the cloud.  Virus protection and security are an integral part of data management and these large organizations would never store data in a location that wasn’t secure.  Do you trust technology experts to build strong security or do you trust one of your administrative staffers to know about the latest virus, bug, or software flaw?

The Cloud is Cheap – There’s truly no reason to maintain a mail server anymore (or any other type of server, for that matter).  Dozens of cloud applications can not only provide a hassle-free email solution, but a more feature rich solution as well.  No one wants to pay an outside IT professional to be their problem solver.  The cloud has lowered the price of software solutions by allowing software companies to put more power and more features into the hands of users.  Cloud storage is essentially free. There’s truly no need to buy more file cabinet or PC hard drives.

The Cloud Empowers Your Customer Service –  Items stored in the cloud can be accessed from any device – PCs, tablets, or smartphones.  Your technicians can answer questions faster and with greater accuracy, even when they are in the field.  Customers expect speed and accuracy. (Don’t we all use Google for fast answers?)  Showing clients before and after photos, online work acknowledgements, past work history, or old invoices make you and your team shine.

The key point  is simply this: Cloud computing is a perfect match for service contractors and their business operations.  Embrace the cloud and prosper.

Is your website mobile friendly? Simple test to avoid Google penalties

If you expect customers to find you online, they must be able to find you online.  Sounds like circular logic, but it is true.  Google is always shifting their rules to make their search engine more valuable to users and advertisers.  You have to keep shifting your website to avoid being pushed down the rankings.  The new rules say that mobile readability is important (your website should not be an eye test if viewed on a mobile device).  Check here to see if your site is already in the clear, and read on to review the new rules (from Google’s update on the matter):

When it comes to search on mobile devices, users should get the most relevant and timely results, no matter if the information lives on mobile-friendly web pages or apps. As more people use mobile devices to access the internet, our algorithms have to adapt to these usage patterns. In the past, we’ve made updates to ensure a site is configured properly and viewable on modern devices. We’ve made it easier for users to find mobile-friendly web pages and we’ve introduced App Indexing to surface useful content from apps. Today, we’re announcing two important changes to help users discover more mobile-friendly content:

Google-Derank

1.   More mobile-friendly websites in search results

Starting April 21, we will be expanding our use  of mobile-friendliness as a ranking signal. This change will affect mobile searches in all languages worldwide and will have a significant impact in our search results. Consequently, users will find it easier to get relevant, high quality search results that are optimized for their devices.  Do a search on  “mobile – friendly test”  to locate our website that you can use to test your website(s).

2. More relevant app content in search results

Starting today, we will begin to use information from indexed apps as a factor in ranking for signed-in users who have the app installed. As a result, we may now surface content from indexed apps more prominently in search. To find out how to implement App Indexing, which allows us to surface this information in search results.

What this means for service contractors (and for all others on the web) is that you MUST ensure your web presence is optimized for mobile.  Make sure that websites, blogs, and any other content you put out there is created with mobile in mind.  You cannot create a premium service contracting brand if it is difficult for your customers to find your company and your value online.

 

Selling Services? Consider Adding Fine Wine and Artisanal Cheese

As the Internet shrinks the world and arms consumers with information on how much things should cost, the service contractor’s service area will shrink as well. Customers will have information on which contractors are nearby, and they will make judgments on who can likely deliver the service for less due to lower expenses for travel time. Customers will also be armed with information regarding what service calls for common repairs and replacements should cost. They will simply Google:

“How much should it cost to repair [insert service item here]” ?

Google sends back advertisements, forums, customer reviews, articles, and a whole host of information to arm them in negotiating for better pricing on common “bread and butter” service calls. With a shrinking service area and pricing pressure on “bread and butter,” how can the service contractor maintain margins and growth?  One strategy is to offer the customer “Artisanal Cheese” to complement the “bread and butter.”

cheese

Add some “Artisanal Cheese” to Your Services

Why do grocers always place the bread, butter, eggs, milk, and other daily consumption items at the back corners of the store? So the customer has to walk past craft beer, tasty snacks, soda, candy, fine wine, and artisanal cheese to get to the commodity items. Everyone knows what bread and butter should cost, so grocers do not make any money on it. Artisanal cheese does not face the same pricing pressure because it is a niche item that does not suffer the same comparative price scrutiny. It is a “treat” that customers will “splurge” to enjoy. If you are a service contractor, offering the service equivalent of artisanal cheese is a great way to maintain growth and profit as the Internet inevitably shrinks the service area for bread and butter.  Artisanal cheese, however, needs to be packaged differently than bread and butter. It is typically merchandised in a fancy wrapping inside an attractive display that also contains complementary items which likewise command a premium margin. It is offered in the context of the consumption habits of the customer, often with expert reviews (wine spectator for example) that help the customer feel good about the purchase even at a high price.

So, the service item analog should be thoughtfully packaged for consideration by the customer as part of a standard call for delivering bread and butter. During the bread and butter call, the opportunities to sell artisanal cheese should be documented and presented back to the customer in a way that relates the thoughtfulness of the recommendation. These are upgrades, improvements, retrofits that all bring incremental value to the customer. How might they be received if they are laid out in bad handwriting on a coffee and tobacco stained accounting ticket? How much more receptive might the customer be if they are laid out online with photos and other rich supporting documentation that purports the superior quality of this premium service item (artisanal cheese)?

Fancy wrapper?           Check.

Attractive showcase?         Check.

Complementary items offered?      Check.

Premium margin?            Check.

A better customer service experience and better profits?   You Bet.

How Good Software "Learns" to Help Service Contractors Over Time.

Operating a business in a vacuum is a handicap.  There’s a limit on information you can gather about smart business practices when you are swamped with managing the details of your enterprise.  How helpful would it be to have “partners” in your business that are constantly on the lookout for solutions to your most challenging issues?

challenges

Here at ServiceTrade, we constantly solve problems that our customers face.  Because we provide such a high level of support, our clients regularly bring us new challenges  and ask our team for solutions.

An intrinsic part of good software is that it improves over time.  Software deployed via the cloud, gets those improvements immediately into the hands of customers.  Imagine if your car had a feature that allowed it to immediately implement new improvements as soon as the manufacturer created them  –  brighter headlights, lighter bumpers, improved braking systems.  Well the physical world can’t do that.  You have to buy a new car.

Software is different.  Every improvement made for one customer is available to ALL customers (when applicable, proprietary customer data is NEVER shared).  If a client asks us to make an adjustment or add a feature that we feel will benefit others, then it is a win-win for all of our clients.   After review and testing, an improvement is added to the product and available to everyone.   The software has “learned” how to solve a new set of problems.

Let ServiceTrade show you the  path to better management of your service contracting business.

 

The Only Certainties in Life – Death, Taxes…& Software as a Service (SaaS)

– Apologies to Ben Franklin –  .   The actual quote is  “In this world, nothing can be said to be certain, except death and taxes.”   If Mr. Franklin were alive today,  there’s little doubt that he would add a third item to this list –  Software as a Service (SaaS) …aka Cloud Computing.

benjamin_franklin_quote_3

Why is SaaS as inevitable as Death and Taxes?  Why am I using Mr. Franklin’s quote to segue into a discussion about the cloud?  To make a simple point — Change is inevitable and a dramatic shift is underway in the world of software.

Smart consumers of software know the advantages of the cloud and thus are demanding solutions based online.  (Rather than on desktop machines.)

Here’s a great example:   QuickBooks.  This product is the king of accounting software for millions of individuals and small businesses (SMB’s).  Because QuickBooks is such a popular accounting system for customers of ServiceTrade (all SMB’s) , it also serves as a great example for this discussion.

Here’s a quote from Oct. 2014 –   “QuickBooks Online hasn’t received much attention over the years. Launched in 2000, it only had 100,000 paid subscribers in 2009, compared to QuickBooks’ four million desktop subscribers. However, Intuit says at the end of last year they acquired a higher number of users online than on desktop — marking a shift in consumers.  Now the company is rolling out all sorts of features to their online product.”

Do you think that QuickBooks is rolling out a ton of new features for their “desktop” subscribers?   Doubtful.  Will QuickBooks have a desktop version of it’s products in a few years?  Very Doubtful.

The reason?  The cloud delivers a better product, period –  1)  No hardware to purchase/upgrade.   2) Connect from any PC or mobile device anywhere in the world.  3) New features added weekly instead of every few years.

SaaS Solutions are better.  Contact ServiceTrade and let us guide you towards the best software solution for your Trade Contracting SMB.

 

 

 

Amazon Plumbing? Google HVAC? Navigating the Digital Service Contracting Landscape.

What does it mean when two of the biggest names in Internet technology jump into the service contracting business?  It means that service contracting is a huge and lucrative market that is due for a shake up (or a shake down, depending on your perspective).  Amazon and Google are both taking on initiatives that will plug them into the world of home services (light commercial as well, and I am certain that some level of industrial capability will ultimately follow), and I believe there are lessons to be learned by observing how these new entrants operate.  Learning and reacting thoughtfully could yield some nice opportunities for growth and profit.  Poor planning and stubbornly insisting that nothing needs to change will yield abundant misery and sorrow.

Compass

So what exactly are Amazon and Google up to that will have an impact on the service contracting space?  Amazon has quietly announced a local marketplace for service contractors.  A Forbes magazine article describes their plans, and here is the money quote:

     “Amazon Local Services is a new and simple way to buy professional services from pros such as plumbers, auto mechanics and yoga instructors,” said a promotional video on the site. “We’ve handpicked some of the best pros in your neighborhood and require them all to be licensed, insured and background-checked.”

Now, my focus in this post is not auto mechanics or yoga instructors, but instead the folks ServiceTrade calls customers.  Some of these are plumbing, HVAC/R, kitchen equipment, and other specialty tradesmen that offer repair, upfit, and maintenance services for property and equipment at the customer’s home or business site.  Amazon plans to step in between the customer and the contractor to moderate the transaction – and take their fair share of 10 – 15% for their trouble.  Amazon is an expert at driving efficiency in logistics and offering customers very low prices for everything they sell.  Now they are bringing this efficiency and low price strategy to local services.  Low prices, minus 10 – 15% sounds like a painful bargain for the service contractor that does not have a plan to respond to this strategy.

How about Google?  Well, they bought a company called Nest that makes smart thermostats and smoke/CO detectors.  Here is the money quote from a Forbes article on this acquisition:

“Google will help us fully realize our vision of the conscious home and allow us to change the world faster than we ever could if we continued to go it alone. We’ve had great momentum, but this is a rocket ship,” said CEO and cofounder Tony Fadell in a blog post.

The key term here is the “conscious home.”  A home that is “conscious” is one that is aware of what is happening and can help Google respond to help meet the owner or occupant’s needs.  With the thermostat and other devices in every room collecting information about the home environment, Google will be well positioned to help the homeowner get more value from their home ownership experience.

Google and Amazon are both in the business of using massive amounts of computing power to organize information to help their customers make thoughtful buying decisions.  Isn’t the goal of any service business to organize information and provide expertise so the customer gets good value for the money that they spend upgrading, maintaining, or repairing the important things in their life?  If you are a service contractor, how are you going to get better at knowing your customers and organizing that knowledge to help them make good decisions on equipment and services that improve their lives?  How are you going to monitor their equipment usage and behaviors to make thoughtful recommendations in the manner of Google and Amazon?  Or is your plan to simply let Amazon and Google own the customer relationship and instead settle for a 10 – 15% discount on the lowest price in the market?

Here are some broad recommendations I believe will help you have a thoughtful response to these new entrants:

Upgrade your approach for managing and using customer information
If your information about your customers is still trapped inside an accounting application running on a PC server in your office (or worse, filing cabinets), you are not well positioned to respond to Amazon and Google.  I assure you that the systems and structure that Amazon and Google use to understand customer needs looks nothing like an accounting application.  Great customer service will be defined by a rich mobile and cloud experience that allows your employees and your suppliers and your customers to collaborate online to deliver memorable outcomes that build your brand value with the customer.  A PC server based accounting application will not distinguish you in this online fight for customer attention.

Invest in “smart” technology expertise
You need to have your own story regarding how you are going to monitor the needs of the customer and be responsive.  Remember Tony Fadell from Google talking about the “conscious home” above?  Think about smart electric meters, smart water meters, smart thermostats, and other connected sensors that allow you to be informed, thoughtful, and responsive on behalf of the customer.  Be creative in offering maintenance contracts enabled by smart devices that make your services sticky, responsive, and invaluable for the customer.  These types of “monitoring” services have existed for many, many years in the realm of security and fire systems.  Bringing them to other areas outside security and fire in order to be proactive in customer service makes perfect sense.

Embrace Google and Amazon and others as a source of leads
You should be connected to these new entrants (and perhaps some of the older Internet players in the service contracting space like Angie’s List, Home Advisor, etc), but you should use them ONLY to establish a connection with a customer that you subsequently OWN.  Avoid any contract with these entities that prohibits you from serving the customer independently after first touch.  Deliver a memorable service during first touch, and then stick to the customer like glue using your upgraded customer service capabilities from recommendation #1 above.  If you are memorable and attentive with a perpetual service approach, you will not have to ultimately settle for a 10 – 15% discount off the lowest price in the market after the first call.

You do not have to own massive amounts of computing capacity to enable a thoughtful customer service approach that makes you memorable for your customers.  However, you do need to embrace cloud, mobile, and smart technology as a means to remain competitive in a customer service world that is increasingly defined by information, knowledge, expertise and online connections instead of simply local presence. Customer service does not begin and end in the parking lot or the driveway of the customer any longer. It extends to the boundaries of the Internet.  Create a memorable online AND local experience for your customers and you will stick to them like glue.  Miss this opportunity and you will be managing labor and truck maintenance in order to serve someone else’s (Amazon, Google?) customer for a 10 – 15% discount off the lowest price in the market.

 

Introducing the Digital Wrap: Deliver More Service Calls to Get More Service Leads!

Want More Service Call Leads?  Deliver More Service Calls!

There is an old saying in sales “Activity yields Activity”.  The more outbound calls you make, the more inbound calls you receive.  The more conversations you have, the more clients you will gain through the insights those conversations yield. The same holds true for service calls.  If you can get the service call flywheel spinning, then it will continue to spin under its own momentum, and speeding it up gets easier the faster it is moving.  This trick only works, however, if you really understand the concept of perpetual service and embrace technology that automates your ”service call” marketing engine.

Why do you “wrap” your trucks in your logo, brand promise, and phone number?  So when it is parked at the jobsite,  others can see that their neighbor (residential or commercial) trusts your company.  The “wrap” doesn’t do much good when your truck remains idle in your parking lot. The same can be true for your service activities.  These activities can become your “digital wrap” when you capture them electronically and forward them to your customer via the Internet.  If your customer service management application knows where you are and what you are doing, then both your customers and others in the “digital neighborhood” should be able to easily see and share that information.  An email in their inbox is easily searchable, and your client can forward this to their friends and family as evidence of your good work.  This doesn’t happen when your customer service approach is limited to accounting information on a multi-part paper ticket that likely gets trashed by the customer.

Another way that service generates leads is the opportunity for discovery that occurs at the customer site.  If it is easy to share that discovery with others in your company and also back with the customer in the form of photos, audio memos, online quotes, and service reviews, then you have created potential service call leads for the future.   Now the online customer can see and reflect on what you’ve found when it is convenient for them.  During the initial service call, when you are trying to get them back to work by fixing their equipment, the timing is typically not right to review and discuss other service opportunities.  However, if you create a digital catalog of those opportunities for sharing, your initial service will almost certainly yield future services.  Future service calls will not happen if you expect the tech to remember it and write it down for the office to type it into some note field in an antiquated PC application and “maybe” have that delivered to the client.  That new revenue opportunity is lost forever.

Marketing for service contractors is increasingly moving from the physical space to the digital space.  Your truck “wrap”, your local radio commercials, and your billboards need to be augmented by digital calling cards that gain impressions because they are so easy to move around in the online “neighborhood”.  If these digital impressions require “extra activity” above and apart from your typical customer service routine, it will never get done.  If it is built in to the way you execute customer service, it will add speed to the service call flywheel.  If you want more service call leads, then deliver more service calls after you embrace perpetual service and get aboard the ServiceTrade bandwagon.

Customer Service is NOT an Accounting Function!!

The history of software applications for service contractors is dominated by accounting applications.  Controlling the business was the first priority for computer deployment. I believe the next wave will be about collaborating with the customer via the Internet to deliver amazing customer service. The accounting application – the control point for your business – is the wrong starting point for customer collaboration. Someone on the Internet wants your customers.   Your ability to do better inventory management, job costing, or payroll calculations will not matter one bit when that Internet enabled competitor steals your customer away with a better customer service experience.

Customer_account_operators_seattle

Is your customer service department up-to-date??

Customer collaboration is about a free flowing exchange of stories and ideas between your business and your customer. The Internet is going to be the conduit, and the content will be pictures, videos, audio and free form notes inside an attractive user interface that conveys the value of the services you provide.

          Examples of KEY communications between your clients and your business –

1.   When it was broken, it looked  like this.  Now it is fixed!   Here’s a picture!

2.   Can I show you an improvement that will lower your power bill?  

3.   Our technician will be arriving at your location in 25 minutes!!

4.   Please review your quote online and click  -Approve- if it looks good to you.  

5.   Your “after service” report is online – contact us again if you need anything.

This is not accounting data. It does not fit nicely into a ledger. It is not revenue, nor COGS, nor inventory, nor AP, nor AR. Why would you expect your accounting application to be the core application by which you collaborate with customers via the Internet?

Let me ask these questions in a different way. Do you host your website on the server that runs your accounting application? Is your accounting firm the professional group that dictates the design and content of your website? If you expect your accounting application to lead the charge in customer service, shouldn’t this same function be driving your website presence? Of course not. Use this same logic when you are figuring out how you are going to expand your customer service capability from the customer’s driveway or parking lot, to the boundaries of the Internet. In your search for a software service partner to maximize your customer service experience, look for partners that think about what your customers want, NOT how to control the financial operation of your company.

Accounting is about control:  limit the interfaces and the access so the data can be pristine, structured, and managed without any possibility of error or fraud. It is a VITAL aspect of your business  Customer service is an equally vital part of your business but customer service is about collaboration,  not control.  It is a free flowing exchange of unstructured data between a group of loosely coupled participants. Think about these differences when you begin to build your software foundation for delivering amazing customer service via the Internet.

And be sure that you pick a software partner that understands EXACTLY how to help you deliver this experience.